CVC Guidelines for Tenders - Indian Tenders, Government Tenders

India is a multi-lingual, multi-cultural and a multi-discipline nation that is united with the cord of love. The same diversity is seen in Indian tenders that are almost on anything. Hence you name it and you will have it in these tenders. The whole tendering sector in India is very vast therefore needs an organization to control the entire process. For this there is the Central Vigilance Commission (CVC), which is the nodal agency to tell the ways of tendering so that it remains more transparent. From time to time CVC issues tendering guidelines to tell how the whole process of tendering should be carried out.

CVC was set up in 1964 to prevent corruption on the recommendations of the committee. CVC has really changed the face of Indian government tenders by imparting more truth and transparency in the entire process of tendering.

CVC Guidelines for Tenders

For the selection of e Procurement services CVC has said that proper Indian tender should be published for e tendering and the service provider should not be selected on a-hoc basis. This guideline is w.e.f. 1st Jan 2009.

Further working on the area of improvement, CVC has tried to stop the cost escalations by awarding Indian tenders on time. The Central Vigilance Commission has said that tender should be opened, assessed and awarded according to the specified time, which is mentioned in the tender document. This has been done to reduce the cost of escalation.

Efforts have also been made to impart the transparency in the procurement of Indian government tenders and its entire process. For this adoption of Integrity Pact has been recommended in all PSU except for banks.

In Government tenders, most of the time the contractor submit fake documents of Bank Guarantee and Government has no proper checks and mechanism to detect this. In order to avoid this CVC has made it compulsory that Original Bank Guarantee should be sent directly by the bank through registered post. If the original Bank Guarantee is not possible to send then the bank should post duplicate copy to the Government for Indian tenders.

Post tender negotiation offer leads to corruption. In order to avoid this the Central Vigilance Commission here has made it compulsory that there should be no post tender negotiation especially with L1 with few exceptions like procurement of proprietary items, items with limited sources of supply and items where there is suspicion of a cartel formation. Also counter-offers where decision to at acceptable price has to be made can be negotiated.

All government services will be done through government tenders and CVC made the tendering for government compulsory.

CVC has also made the use of technology mandatory to improve the vigilance. The order for this has been issued on 2th June 2010.

Relaxation in the guidelines of Indian tenders is not acceptable and discouraged however time to time some relevant modifications can be done in this case.

Also the time of tendering cannot be exceeded except for certain issues where it can be increased by giving the explanations in written. If this is not done then new procurement procedure have to be followed.

The guidelines for Indian tenders by CVC are issued in their manual and you can also check these guidelines online in the website.

Give your Business a Push with Online Tenders

For any company or a business to survive in this competitive world is to rely on tenders and out of all these online tenders are the biggest support as any latest requirement is updated and published instantly. Even during the condition of loss and survival of the company, when mergers and takeovers take place, tenders play a vital role as all these processes begins with tendering.

The term online tender refers to the tender that are published in the websites and you need an Internet technology to buy or sell anything. Typically these are called e -tenders and done for e-business. Even the acceptance and rejection of tenders can be done online. This makes the whole process very fast and without paper work. These at the same time give common platform to all the global companies and businesses across the world to do trade. Along with all these, more transparency to the complete process has been added. Moreover it is 24*7 hours process that can be accessed at anytime and from anywhere. Hence if you looking for any business contracts then check online tenders for latest information.

In this modern and technologically advanced world if you want to bid for any kind of private or government projects then search online tenders in all relevant websites. If you match the specifications of products demanded, price, timing and quality then bid online. You can also check the authenticity of the company online by checking the previous tenders and trade done by that company.

Even if you are looking for government tenders that is a dream of every company as these are reliable and give you reputation, then also you can check these in the concerning websites. Even all the states today have made their online portals where information on latest online tenders is updated regularly and you can extract that at the same time.

But before filling any online tender be sure to read all the documents very clearly and accurately as many legalities are involved. You have to submit and do the complete e-documentation of the project before submitting the tender. Be very sure that you meet all the said requirements, mentioned terms and conditions and any other special need. In addition to this submit it on time as any late submission may get rejected resulting all your efforts to go waste.

In this immensely competitive world many other business enterprises will also be bidding along with you for these online tenders. Hence it is very important to be clear and complete. Lay great emphasis on the systematic approach of filling the tenders. Involve your team if required and take the advice of experts while filling the application. It is also a better idea to mention any previous project that matches the present requirement of online tender and you have handled successfully. As rejection will only be known by you but in case you got the bid and not able to fulfill the said requirements of quality, quantity and price then your reputation will get down and you will be in a financial crunch at the same time.

Therefore bidding and completing any online tender is a real challenge but if done wisely then you can really give your business the wings to fly high.

How to Prepare a Winning Tender Proposal

You have selected a particular tender and now is the time to fill the tender proposal in a winning manner so that your tender is accepted. It is the time to gather information, co-ordinates the material, writing drafts, preparing a cover letter, going through each and every detail and many more. Among all there are certain basic guidelines that need to be followed for a winning tender proposal.

Guidelines to Prepare a Winning Tender Proposal

Figure Out the Tender Document Carefully -

Comprehending and figuring out the tender is the first step for a successful tender proposal. All the tenders in India are divided into four sections. These are Terms and Conditions of the tender proposal, Specification of the tender, Conditions of Contract and the Tenderer Response Schedules. Each section has its own specifications and requirements. So you must go through each of these thoroughly to complete the asked documentation.

Under the terms and conditions of the tenders, closing date and time, place and way to submit the tender proposal, contact details, information on pre-tendering session, government policies and regulations along with pricing needs are given. These all points are very important and you must fulfill them all.

Then comes the specification of tender proposal. It is tender specific and here you will find the list of technical, functional and performance requirements. Better to make the checklist of the required things. Information pertaining to the Government rights and obligations are given under the conditions of contract.

In the last section of tender proposal i.e. tenderer response schedules specific information related to quality, requirements of the contract, cost summary, technical and functional compatibility is given.

In order to write a winning tender in India or anywhere you must understand and comprehend each and every information provided and asked in the tender proposal.

Know What Your Contract Agency is looking for

This is one of the major things that needs your attention. You must know what your contract agency is looking for in terms of money, quality, services, completion, uniqueness etc. Collect as much information as you can on all these for a winning tender proposal. Along with this also know that how your tender proposal in India is going to be evaluated. This will help you in filling the tender in the most appropriate manner. Almost all the tenders are assessed against some strengths and weaknesses. So you must understand how that particular indian tender is going to be assessed.

Meeting the basic terms and conditions is the first thing while assessing the tenders. If your tender violates any of the term and conditions then your tender proposal will be rejected in a first short. There are many other things that are calculated like technical advantages of your proposal, level of your competence, related skills, experience, quality assurance requirements and associated risks.
If you want your tender proposal to be selected then you must check all these things before submitting it. Find out the ways in which your tender proposal will stand out among the other tenders.

Know the Ways to Prepare the Tender Documentation

Once you have evaluated everything related to tenders in India, it is the time to know the ways for preparing the documents for tender. Tender documentation is the major part to prepare a winning tender proposal.

Tips for a Successful Tender Documentation

• Keep the sentences short, simple and effective.
• Give clear and concise information.
• Give special attention to the criteria that is stronger than the others in tender proposal.
• Address to all the requirements in detail.
• Show your ability of giving the services or product in time. Here you can mention the previous experience (if any), along with related certificates, references and samples.
• Give cost schedule for all the items.
• If required you can also give the additional information pertaining to your company, its background, client etc. 

Keep in mind that the type of information and ways, you provides in the tender proposal will help you to stand out in the group of tenders. So be sure of what you are providing and do it with full confidence.